Document & Records Management
Infinity features the ability to store documents individually (i.e. Purchase Order, Invoice, etc.) or attached to a specific type of record (i.e. Patient Record, Employee Application, etc.).  This allows organizations to manage documents from numerous departments, using either methodology of archiving documents, on one centralized system.
 

Office-like Interface
The Infinity's user interface was designed to allow users to easily navigate through the system using Office-like navigation. New users to the system require only few minutes of training and quickly be importing, scanning and retrieving documents.

Single Document & Batch Scanning
Documents can be scanned into the repository using any scanner or all-in-one machine that supports the TWAIN interface.  Documents can be scanned individually or scanned as a batch using barcode separator sheets, which can be printed from within infinity. Batch scanning is typically 3 or 4 times faster then scanning documents individually and will drastically reduce the time and expense of archiving paper documents.


Quick Importing of Digital Documents
Unique to Infinity, users can import one or many digital documents at once.  This make quick work of importing a group of documents without the hassle of selecting and importing them individually. Documents of any type can be stored in the repository. Import Word, Excel, Text, Rich Text Format, Jpeg, etc.


View, Print and Email Documents or Pages
Documents can be viewed, printed, or emailed directly from the repository. Digital documents (PDF, Excel, etc.) are viewed and/or printed using their native application on the local computer. Users can select to view, print or email whole documents, specific pages within the documents, or a combination of both.


Bates Numbering and Image Endorsing
Documents can easily be Bates numbered (an incremental number on each page), endorsed with text (specifc text, date, etc.), or both using Infintiy. Users simply select the document and/or pages to save and select options for endorsing the pages. Digital documents can also be Bates numbered and users have an option of creating a document manefest to record documents that where saved from the repsitory.


Powerful Search Functions
Powerful search functions allow users to easily search and retrieve documents in the repository. Users can search for a specific document type or a multiple document types to find related documents (i.e. all documents related to Purchase Order 12345). Users are only able to search for and retrieve documents they have been given access to by the administrator.


Full Text OCR & Content Search
Scanned documents are automaticly OCR'ed and made available for searching. Users can search for a word or phase within a scanned document. When performing a content search, users can also narrow their search to one or mutiple document types.


Worklists (Simple Document Workflow)
Documents can be automatically routed into a Worklist when they are imported or scanned into Infinity.  For example, an accounting department may automatically route vendor invoices to a "Invoices to be processed" Worklist.  Users assigned to the worklist can "work" the documents, remove them from the Worklist when they have completed their task, or ad-hoc route the documents to another user.

 

Ad-hoc Document Routing
Users can manually route documents (typically called ad-hoc routing) to another Infinity user.  Documents can be routed from a Worklist, document search results, or when viewing a record within Infinity.  Documents that have been routed are sent to the user's Worklist so they can "work" the documents.

Document Versioning
Digital documents can be versioned within the repository. Previous versions of the document can be viewed at any time and documents can be locked by the user to prohibit other users from updating the document while he/she is making updates to it.

Document/Record Audit Trail & Notes
All documents and records in the repository have a complete history and audit trail. View when the document was created, viewed, emailed, faxed, etc. Users can also make notes relating to the document or record. All history and notes are documented with the user’s name, date and time stamps.


Easy System Administration
System administration is done through Infinity's easy-to-use interface. Administrators define all users, groups, permissions, document types, record types, etc. Administrators can also determine file storage locations, setup email accounts, define document retention rules and run a system report to determine the current storage size and document counts.


Extensive Security Model
Authorized users can only access files based on the security permissions given to them by the administrator. An extensive security model of users, groups and permissions determines what types of documents users can access in the repository.


Automatic Software Updates

Infity automaticly updates each client computer each time the application is started. This allows Inifnity to run as a Windows application and avoid any web browser issues (plug-ins, compatability issues, bad microsoft updates, etc) and users don't require administrator access. Updates are performed behind the scenes without any user interaction and your system is always update.


Complete Export of All Documents
Unlike most document/records management products, you are not permanently tied to Infintiy. Infinity features a complete system export utility that allows an administrator to export all documents and metadata in the event you no longer wish to use Infinity.