Infinity Capture & ECM Suite provides
businesses with one centralized location to easily import,
scan, retrieve and distribute documents without leaving their
desks or shuffling paper. Increase the efficiencies
across your organization while avoiding the costs of
physically storing paper, the need to maintain an IT staff, and the headache of dealing with a large records management company.
Infinity was specifically designed to meet the document/records management needs of small and medium sized businesses. Infinity is a secure, affordable, easy-to-use document repository that will make you and your team more productive, and your business more profitable.
With Infinity, there will be no more trips to the file room, no more phone calls to the document storage warehouse only to be delivered the wrong files, no more endless searches of your hard drive for that missing invoice, and no more time spent looking through old emails, drawers, faxes and filing cabinets.
Don't Change Your Office Procedures
A key advantage to our solutions is that established office procedures go uninterrupted. Staff members
don't need weeks of training, and the office can still use paper if desired. They simply scan the documents
into the system as opposed to physically filing them in folders. This allows everyone in the office
to have immediate access to the documents in one centralized location.
Immediate Cost Savings & Return On Investment (ROI)
Infinity can provide you with an immediate cost savings and a fast Return On Investment (ROI).
Cost savings can be measured in physical cost savings (paper reduction, etc.) and reduced labor expenses.
Our customers typically see a Return On Investment of less then 6 months with Infinity.
Infinity features unlimited number of users, documents and document types. Unlike our competitors, Infinity does not place a limit to the number of documents that can be stored or the number of users that can access the system. All licensing is included for one low price.
In-House or Document Cloud
Infinity is available as an on-site system or as a Document Cloud service. Both are offered with the best pricing in the industry and are exceptional values.
Infinity was designed to have a rich set of features while requiring
only minimal user training, installation assistance, and
ongoing IT support. Infinity has
the following features:
Document & Records Management
Infinity features the ability to store
documents individually (i.e. Purchase Order, Invoice, etc.) or attached to a
specific type of record (i.e. Patient Record, Employee
Application, etc.). This allows organizations to
manage documents from numerous departments, using either
methodology of archiving documents, on one centralized
user interface was designed to allow users to
easily navigate through the system using Office-like
navigation. New users to the system
require only few minutes of training and quickly be
importing, scanning and retrieving documents.
Document & Batch Scanning
Documents can be scanned into the repository using any scanner or
all-in-one machine that supports the TWAIN interface.
Documents can be scanned individually or scanned as a
batch using barcode separator sheets, which can be printed from within infinity. Batch scanning is typically 3 or 4 times faster then scanning documents individually and will
drastically reduce the time and expense of archiving
Importing of Digital Documents
Unique to Infinity, users can import one
or many digital documents at once. This make quick
work of importing a group of documents without the
hassle of selecting and importing them individually.
Documents of any type can be stored in the repository.
Import Word, Excel, Text, Rich Text Format, Jpeg, etc.
View, Print and Email Documents or Pages
Documents can be viewed, printed, or emailed directly
from the repository. Digital documents (PDF, Excel, etc.)
are viewed and/or printed using their native application on
the local computer. Users can select to view, print or email whole documents, specific pages within the documents, or a combination of both.
Bates Numbering and Image Endorsing
Documents can easily be Bates numbered (an incremental number on each page), endorsed with text (specifc text, date, etc.), or both using Infintiy. Users simply select the document and/or pages to save and select options for endorsing the pages. Digital documents can also be Bates numbered and users have an option of creating a document manefest to record documents that where saved from the repsitory.
Powerful Search Functions
Powerful search functions allow users to easily
search and retrieve documents in the repository. Users can
search for a specific document type or a multiple
document types to find related documents (i.e. all documents
related to Purchase Order 12345). Users are only able to search
for and retrieve documents they have been given access to by
Full Text OCR & Content Search
Scanned documents are automaticly OCR'ed and made available for searching. Users can search for a word or phase within a scanned document. When performing a content search, users can also narrow their search to one or mutiple document types.
Documents can be automatically routed into a Worklist when they are imported or scanned into Infinity. For example, an accounting department may automatically route vendor invoices to a "Invoices to be processed" Worklist. Users assigned to the worklist can "work" the documents, remove them from the Worklist when they have completed their task, or ad-hoc route the documents to another user.
Ad-hoc Document Routing
Users can manually route documents (typically called ad-hoc routing) to another Infinity user. Documents can be routed from a Worklist, document search results, or when viewing a record within Infinity. Documents that have been routed are sent to the user's Worklist so they can "work" the documents.
Digital documents can be versioned within
the repository. Previous versions of the document can be viewed
at any time and documents can be locked by the user to prohibit
other users from updating the document while he/she is
making updates to it.
Document/Record Audit Trail & Notes
All documents and records in the repository have a
complete history and audit trail. View when the document was
created, viewed, emailed, faxed, etc. Users can also make
notes relating to the document or record. All history and
notes are documented with the user’s name, date and time
Easy System Administration
System administration is done through Infinity's easy-to-use interface. Administrators define
all users, groups, permissions, document types, record types,
etc. Administrators can also determine file
storage locations, setup email accounts, define document
retention rules and run a system report to determine the current
storage size and document counts.
Extensive Security Model
Authorized users can only access files based on the security
permissions given to them by the administrator. An extensive
security model of users, groups and permissions determines
what types of documents users can access in the repository.
Automatic Software Updates
Infity automaticly updates each client computer each time the application is started. This allows Inifnity to run as a Windows application and avoid any web browser issues (plug-ins, compatability issues, bad microsoft updates, etc) and users don't require administrator access. Updates are performed behind the scenes without any user interaction and your system is always update.
Complete Export of All Documents
Unlike most document/records management products, you are not permanently tied to Infintiy. Infinity features a complete system export utility that allows an administrator to export all documents and metadata in the event you no longer wish to use Infinity.
Click here to view Infinity introduction slide show.